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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • Used a common font (eg, Arial, Times New Roman, Calibri) at 11-point size. Headings should be numbered to indicate the hierarchy used (eg, 1.0, 1.1, 1.2, etc).
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
  • Give up to six key words that will help search engines locate your work.
  • Make sure all figures have relevant captions and will give a high-resolution result in the journal.
  • Make sure all tables use the same font as the body of the work and have relevant captions.
  • Check all in-text citations match entries in the list of references and vice-versa.
  • Make sure permission has been obtained for use of copyrighted material from other sources (including the Internet).
  • Set up the whole work in British or American English and use the text editor function in MS Word to check spelling and grammar.
  • Proofread the work and ask colleagues to proofread it for sense, grammar, flow and conformance with our policies
  • Check all financial support has been correctly disclosed.
  • Check a conflict of interest statement has been included.
  • Check the roles of authors has been stated.

Author Guidelines

Before you start writing

Writing style and formatting

NZJHSP is read by a wide range people with different backgrounds and so should be written in plain British or American English but not a mixture. Jargon should be avoided, and all terms defined.

Any explanatory comments about legislation should be succinct.

Please do not format your submission other than to use a common font (eg, Arial, Times New Roman, Calibri) at 11-point size. Headings should be numbered to indicate the hierarchy used (eg, 1.0, 1.1, 1.2, etc).


Graphics may be in black and white or colour and must be in a file type that results in high resolution images. Examples include:

  • TIFF or JPG: Colour or grayscale photographs (halftones) and use a minimum of 300 dpi.
  • TIFF or JPG: Combinations bitmapped line/half-tone (colour or grayscale): a minimum of 500 dpi.

Inclusive language

Use language that acknowledges diversity, is sensitive to differences and shows respect to all people. Papers about New Zealand must acknowledge Mātauranga Māori and must avoid implying that any person is superior to others on the grounds of gender, race, ethnicity, culture, gender, disability, or health condition. Use gender neutral nouns and plurals and avoid “she/he”, “he” or “she”. “They” and “their” are acceptable gender-neutral pronouns.

Funding sources

Identify who provided financial support for your research that led to your article or for preparation of the article. if you self-funded the work state at the end of the work “Self-funded by the author”.

Role of authors

In a multi-author work state the contributions of each author at the end of the work.

Author details

Please put the author names and other identifiers on a separate cover sheet. Make sure the manuscript does not identify you or other authors. Submit the cover sheet and manuscript at the same time to the Journal. 

If you or other authors have an ORCID number please include it on the cover sheet.

Conflicts of interest

Conflicts of interest include any financial interest or personal relationships that may have biased your work. We will reject submissions that appear to be marketing a business, service, or product.

Declare any conflict of interest at the end of your submission. If you have no conflicts, please state “Declarations of interest: none” at the end of the work.

Submission declaration

Please certify at the end of your submission that the paper has not been published elsewhere and will not be published elsewhere in the same or any other form in English or any other language without the written consent of the NZJHSP. You may present the work as part of an abstract, lecture or thesis.


Work should be fully referenced using APA 7th. If you wish to use a different style (eg, legal) please contact the Chief Editor and explain why an alternative is appropriate.

Submitting your manuscript

Anonymous reviewers and relationships

Authors are asked to suggest two anonymous reviewers who are likely to understand your speciality. You may also suggest reviewers you would prefer were not asked to review your work.

Please alert the Chief Editor to any work or other relationships with members of the Editorial Board. This will help us to direct your submission to independent, anonymous reviewers.

File type

You may choose to submit your manuscript as a single Word file to be used in the refereeing process. When your paper is at the revision stage you will be asked to put your paper in to a 'correct format' for acceptance and provide any items required for the publication of your article.


We follow the normal requirements for ethics in publishing set by major publishers.

Your submission will be checked for similarity with other work: Make sure that your submission has been written by you and any co-authors and does not reproduce the work of others.

Authors and changes to authorship

One author must be named as the corresponding author with their contact details including email and full postal address. Please include ORCID numbers.

Ensure the list of authors is correct at the time of submission, and at the time of approving the final draft for publication. Changes to authors and their order in the author list must be approved by the editor before the final manuscript is accepted.

After acceptance

Acceptance and publication agreement

Once a work has been accepted each author will be asked to confirm they agree to publication of the work.

Research Papers

Research papers report on recently gathered or analysed data from surveys, interviews, or experiments or that propose a new theory or model, supported by analysis and arguments. Indicative maximum length of 6,000 words plus references.

Review Papers

Review papers provide a comprehensive or updated review of academic and reliable grey literature on a specific topic of interest to practitioners/professionals, or that give a new interpretation of that topic. Indicative maximum length of 6,000 words plus references.

Graduate Communications

Graduate communications are short articles arising from the research of graduate or postgraduate health and safety students that provide an insight into a practice-related topic. Indicative length of 1,500 words for early work but a 6,000 words maximum plus references for substantial work.

Case Studies

Case studies of incidents provide a description or analysis of one event, or a small number of similar events, to give deeper understanding of causal factors and consequences. Indicative maximum length of 6,000 words plus references.

Conference Special Editions

Conference special editions carry abstracts or edited papers presented at conferences organised by HASANZ constituent members ( Indicative maximum length of 6,000 words plus references.

Letters to the Editor

Letters to the editor raise issues for debate in health and safety practice in New Zealand and elsewhere. Indicative maximum length of 1,000 words plus references.

Book Reviews

Book reviews provide informed comment on recently published books, reports or monographs that are available for purchase or to download; reviews may be by invitation or offered by a reviewer. Indicative maximum length of 1,500 words plus references.

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